1. PRESERVING HISTORY THROUGH MODERN SOLUTIONS
COMOPTEVFOR Cloud modernization – Naval Command Test and Evaluation Force
Challenge
COMOPTEVFOR relied on a legacy, on-premise Oracle-based Knowledge Management System (KMS) supporting numerous custom applications across divisions. While mission-critical, these systems were increasingly difficult to maintain, scale, and enhance.
Leadership needed to transition away from legacy infrastructure while:
- Preserving operational functionality
- Minimizing disruption
- Strengthening governance and usability
- Preparing applications for a secure, cloud-enabled future
Simultaneously, the organization sought to standardize the user experience, improve knowledge management practices, and position solutions for broader federal applicability.
Solution
Hartwood executed a structured, multi-phase cloud transition strategy designed to ensure continuity while progressively enhancing capability.
Phase I: Application Transition & Platform Alignment
Hartwood replicated and enhanced multiple custom Oracle applications within SharePoint 2016, maintaining core functionality while preparing for future cloud deployment.
This approach enabled the team to:
- Validate compatibility for SharePoint Online migration
- Preserve established workflows and business logic
- Reduce redevelopment effort and cost
- Establish a scalable foundation for long-term sustainability
The final system transitioned was a derivative Configuration Management Board tool, completing the conversion of all identified legacy applications.
Phase II: Division-Level Enhancement & Cloud Enablement
In Phase II, Hartwood introduced division-specific, cloud-ready solutions across approximately 15 divisions.
Support included:
- Development of modern division landing pages and tailored applications
- Alignment with Navy Cyber Defense Operations Command (NCDOC) standards
- Recurring deployment of enhancements and new functionality
- User training, job aids, and adoption resources
- Quality assurance, testing, and collaborative issue resolution
This phase strengthened consistency, improved accessibility, and enhanced operational efficiency across divisions.
Phase III: Solution Optimization and SharePoint Hub Architecture
Building upon the transitioned applications, Phase III focused on advancing functionality, improving user experience, and aligning solutions with evolving mission requirements.
Hartwood:
- Conducted structured requirements-gathering sessions with division stakeholders
- Identified gaps, redundancies, and opportunities for workflow refinement
- Enhanced migrated applications based on updated operational needs
- Designed and deployed comprehensive, customized SharePoint Hub sites for each division
- Established centralized governance structures to ensure scalability and content integrity
- Standardized navigation, branding, and information architecture across hubs
Each SharePoint Hub was tailored to division-specific missions while maintaining enterprise-level consistency. This approach created a connected ecosystem of applications, documentation, dashboards, and knowledge assets — improving discoverability, collaboration, and decision support.
Phase III transformed the environment from a migrated system into an integrated, user-centered digital workspace.
Results
- Transitioned legacy Oracle applications to a scalable SharePoint environment
- Established readiness for SharePoint Online migration
- Improved usability, system sustainability, and governance
- Delivered customized digital hubs supporting 15 divisions
- Enhanced information discoverability and collaboration
- Enabled packaging of solutions for broader federal adoption
- Expanded contract scope based on demonstrated performance and value
Services Provided
- Cloud transition strategy and execution
- Application migration and enhancement
- SharePoint architecture and administration
- SharePoint Hub design and governance
- Knowledge and information management support
- UI/UX alignment
- Quality assurance and validation
- End-user training and enablement
Conclusion
Through a disciplined, phased strategy, Hartwood transitioned legacy systems while maintaining operational continuity and advancing enterprise capability. By integrating technical execution with mission understanding and user engagement, Hartwood delivered a scalable digital framework that enhances performance, supports future growth, and positions the organization for sustained success across the federal enterprise.
3. BUILDING AN INTEGRATED RECOVERY SOLUTION
USMC - MCWIITS Comprehensive Recovery Plan (CRP)
Challenge – Wounded Warrior Regiment (WWR) needed an accessible comprehensive recovery plan (CRP) that the Recovery Care Coordinators (RCCs), Section leaders, and Lines of Operation Managers to access to view and collaborate on the best options for care for recovery service members to active their recovery goals. Through their current system, the RCCs managed the CRP through DoD CMS, which limited the access of other care team members to the data and meant that data had to be duplicated between DoD CMS and the Marine Corps Wounded, Ill, and Injured Tracking system (MCWIITS) the official system of record for case management data.
Solution – Hartwood developers created the same capabilities of the CRP from DoD-CMS within MCWIITS Portal, added additional enhancements to include new case overview screens, injury data, and signature workflow, and migrated the CRP data to MCWIITS Portal.
Result – After a yearlong effort of working closing with multiple stakeholders, the CRP was successful migrated over to MCWIITS Portal. This effort reduced the CRP generation and management time for the RCCs, increased access to the CRP for WWR care team members, and reduced data duplication by eliminating another system.
Services –Project collaboration, agile development, front end and back-end design, UI design, UX design, program management, requirement analysis, technical documentation, development of concept of operations and page specifications, migration of data from one system to another, testing and debugging support, deployment and maintenance, graphic support, training support, video training support.
Conclusion – The CRP development effort included a full migration of DoD-CMS capabilities to MCWIITS Portal with additional new enhancements and workflows. MCWIITS Portal now provides all required services for creation and use of migrated CRPs. This has improved functions within MCWIITS in order to provide quality care of RSMs through accurate, timely, and accessible documentation along with the increase of transparency of the CRP goals and recovery care progress of RSMs across the entire WWR care team.